Inventory Management

Know what you hold and where it sits

Look up stock by item, lot, sublot or location and the free space in every location, so lots are found, held, moved and counted against one record.

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A warehouse worker counting stock in a rack aisle

The problem

When stock records lag behind the floor, staff walk the racks to find a lot, put inbound loads wherever there seems to be room, and count by hand without a clear record of the variances.

With Argos

Items, lots, locations and kits are set up online, stock movements that are not customer orders are entered with their exact location, and physical counts run from selection through reviewed variances to count adjustments.

What inventory covers

22 capabilities, each with its own page.

Warehouse Location Visibility

See stock and free capacity in every location

Look up stock by item, lot, sublot or location, and check free volume and percent available in each location when you need somewhere to put an inbound load. A visual warehouse map shows each warehouse's locations as tiles; click one to see exactly what is stored there.

Search location quantities by item, lot, sublot or location
Location capacity view showing free volume and percent available for every location
Warehouse map across one or more warehouses, filterable by location

Inventory Reports

Inventory reports for stock, value, reorders and counts

Run the standard inventory reports from the browser, from stock by location and valuation to reorder lists, count sheets and barcodes, and download them as PDF, Excel or CSV files.

Inventory Transactions

Record receipts, usage and adjustments by location

Stock movements that are not customer orders, such as internal usage, returns, adjustments and damaged goods, are entered in the browser with the exact location, ready to commit to inventory.

Item Management View

See an item's stock, orders and history together

Buyers and inventory staff look up an item or lot and see its stock by location, open requisitions and purchase orders, receipts, order activity and transaction history from one screen.

Items, Lots and Locations

Manage items, lots, locations and kits online

Set up products, lots, sublots, kits and storage locations from the browser, and see each item's lots and stock locations on the item record itself.

Physical Inventory Counts

Run physical counts from selection to adjustment

Pick the inventory to count, preview it, and generate count records, optionally as tasks assigned to a worker.

Inventory Lot Visibility

See every item, lot and sublot, and hold lots

Find any item and drill down to its lots and sublots with on hand, shipped, unavailable and net available quantities.

Inventory Moves and Reclassification

Move, re-item and set aside stock in bulk

Consolidate sublots into another lot, relabel lots or sublots as a different item, and move quantity between available and unavailable without keying adjustments by hand.

Inventory Ownership Transfer

Transfer inventory between owners with accept and approve

When goods change hands inside your warehouse, record the transfer once and let Argos create the matching shipment out of one owner and receipt into the other.

Reorder and Purchase Order Generation

Turn reorder suggestions into purchase orders

Select items, lots or vendor cross-references by criteria, preview what each needs against on-hand and available stock, adjust the lines and create the purchase requisitions or purchase orders in one step.

Kits and Bills of Materials

Define kits from bills of materials and cost them

Keep a bill of materials for every kit item and print it with its component quantities.

Bulk Inventory Record Maintenance

Set up and clean up inventory records in bulk

Generate locations and lots in bulk, and copy existing items and lots instead of keying them one by one.

Stock Status, Availability and Location History Reports

Report quantity status, availability and location history

Print quantity status by item and lot, availability with the reason any stock is unavailable, item location listings and labels, location history, and every transaction that touched an item and lot.

Item Cross-References and Substitutes

Map vendor and customer part numbers and substitute items

Link each item to vendor and customer part numbers, rank your preferred vendors, and define which items can stand in for another.

Customer and Item Pricing

Price items and customers with codes and schedules

Price items through price codes with several price levels and quantity breaks, and give customers their own price schedules.

Inventory Transaction Commit and Import

Commit, stage and import inventory transactions in batches

Post entered inventory transactions to stock with a commit report, and move a filtered range of transactions to a new stage in one run.

Serial Number and Crate Tracking

Track serial numbers and crates from receipt to shipment

Capture or import the serial numbers shipped on an invoice or returned on a credit, then search and edit serial records later.

Stock Transfers and Directed Put Away

Move stock between locations and direct put away

Move item and lot quantities from one location to another at the office or from a handheld scanner.

Purchase Requisitions and Purchase Orders

Requisition, approve and issue purchase orders

Enter purchase requisitions, split their lines across vendors and pull them onto purchase orders.

Vendor Costs and Delivery Performance

Compare vendor prices, fees and delivery performance

See a vendor's quantity price breaks and the last received cost while you buy, apply mandated fees and record rebates on purchase order lines, and compare vendors on price and delivery.

Handheld Inventory Lookup and Holds

Look up, hold and fix stock from a handheld

Scan an item, lot, sublot or location to see what is there, switch stock between available and unavailable with a reason, handle damaged serial numbers through your site's process scripts, and update item properties and weights on the floor.

Receiving Inspections

Inspect received goods and commit the results

Record inspection results against received inventory, choose which inspected stock to release to available and keep the rest on hold with a reason, then commit inspections in a batch.

How it holds up

Each point is traced to the software and links to the capability behind it.

Search location quantities by item, lot, sublot or location, with free volume and percent available for every location
Warehouse Location Visibility
Put a whole lot on hold with a reason code, recorded against the user who placed it
Inventory Lot Visibility
Each sublot move or re-item run creates one grouped adjustment transaction
Inventory Moves and Reclassification
Physical counts run from a filtered preview through variance reasons to previewed count adjustments
Physical Inventory Counts

Where it fits in the day

From the inbound truck to the client invoice. The highlighted steps are covered on this page.

This area
Items, lots and locations set up once
Products, lots, sublots, kits and storage locations are set up once, with each item's lots and locations on its record.
Trucks booked in, paperwork ready to print
Receiving appointments are booked and requested times are approved or rejected from one list.
This area
Record lots in and out, then find them again
Receipts and shipments record which lots and sublots moved on each line, picked from current available quantities.
This area
Put any lot on hold, with a reason
Any lot can be put on hold with a reason code when stock must be quarantined, and released later.
Report on lots, locations and activity
Standard reports show what you hold, where it sits and what moved.
Bill each storage client from rates set once
Storage billing runs for every client on its cycle, and every proposed charge is reviewed before it is applied.

Questions buyers ask

Straight answers, drawn from what the software does today.

How do we find where an item or lot is stored?

Search location quantities by item, lot, sublot or location, or open the warehouse map, which shows each warehouse's locations as tiles. Click any location on the map to list its inventory.

Can we see free space before putting away an inbound load?

Yes. The location capacity view shows free volume and percent available for every location.

Can we put a lot on hold?

Yes. A whole lot is put on hold or taken off hold with a reason code and comment, and every hold is recorded against the user who placed it.

How do physical counts work?

Filter and preview the inventory to count, then generate count records, optionally as count tasks assigned to a worker. Enter the results with who counted and a variance reason code, and preview the count adjustments before generating them.

Can inventory change owners inside the warehouse?

Yes. A transfer request moves through Created, Accepted, Rejected and Approved statuses, and approving it creates the outgoing shipment and the matching incoming receipt, ready to process through your normal workflow.

Which inventory reports are included?

Standard reports cover stock by location and by item, inventory valuation, reorder and replenishment lists, count worksheets and item barcodes, run from the browser as PDF, Excel or CSV files.

Related areas

Built for

Argos for 3PL Warehouses Argos for Cold Storage Warehouses Argos for Distributors Argos for Warehouses

Purchasing

Purchasing

See inventory on your own data

Book a guided walkthrough with the Argos team.

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