The ABECAS™ Insight Farm and Ranch Software provides all the tools for full operations management and accounting management for larger and more complex farm operations. This includes row crop, field crop, tree crop, specialty crop, livestock, poultry, and fish farms. The center of the system is Activity Based Costing (ABC). This allows all costs and revenue to be allocated to a cost center (or job), such as a field, a crop or a lot, by the activity involved. You are able to see what activities make up an expense or revenue account. Similarly with activities, you can see what accounts were involved.
In farming, labor and equipment make up a large share of costs. The ABECAS™ Insight Payroll module allows labor hours and/or pieces to be entered for all employees by cost center, account and activity. This can be by individual or by crew. In addition, equipment usage associated with the employee can be entered and allocated along with production or performance information. In calculating the payroll, overtime, bonus pay and minimum wages are considered along with all employee deductions and reimbursements, employer contributions and employee accruals (vacation, sick leave, other). If an outside payroll service is used to pay employees and handle taxes, it generally makes sense to still use the Payroll module but to transfer the summary payroll amounts to the service.
In ranch and animal operations, the animals, feed, and professional services often make up a large share of costs. These costs can be allocated as they are incurred or allocated from a supplies inventory. In addition, labor and equipment costs can be allocated through the Payroll module.
Various other modules can be included as part of the Farm and Ranch system. Production Management is a valuable resource for understanding your operations and for researching variations in performance. Purchase Orders and Supplies Inventory can be used to manage purchases and the allocation of supplies. Equipment and Facilities Management can be used to schedule preventive maintenance, track repairs, and all expenses, including fuel, by item. If an over-the-road fleet is involved, this module also provides IFTA fuel tax reporting. The Human Resources module can be used to track applicants, the hiring process, training, drug testing, medicals, violations, accidents, and so on. The system supports both accrual- and cash-basis financial accounting concurrently with the cost accounting working off the accrual records. If production needs to be capitalized , procedures are available to automatically transfer costs to a work-in-process account. Sales can be handled either through Account Receivable or the Sales Order-Inventory modules.
The cost accounting tracks quantities as well as amounts and these may be included in reports, as relevant. In addition, multiple divisors are available to express quantities and amounts in per unit terms, such as per acre and per hundred weight. Cost centers can be grouped in various ways in the reports to allow summary comparisons.