The Purchase Order Management Software module is a flexible system for managing and controlling purchasing from requisitions through purchase orders to receiving. It integrates with Inventory Management, Supplies Tracking and Parts Inventory for inventory re-orders and purchasing along with the charge-out of items purchased for immediate usage, with Sales Order Processing for drop-ship and “buy to order” sales, with Equipment and Facilities Management for “just in time” ordering of parts, with Accounts Payable for Vendor invoice processing, Settlements Processing for purchases to be charged to contractors and other participants, and with Accounting.

Requests to purchase inventory or non-inventory items may be entered as requisitions or directly as PO’s. These may be priced based on competitive vendor pricing, assigned to vendors and turned into purchase orders, as appropriate. Requisitions may be split between vendors or the same vendor over multiple PO’s. Requisitions and PO’s may require approval depending on your rules. Reorder records can be automatically generated as requisitions or PO’s based on inventory availability and reorder levels.. Drop shipments and order requests can be made as requisitions or as PO’s directly from the Sales Order and Equipment and Facilities Management modules

A receipt can be created based on the receiving notification, such as an Advance Shipment Notification, with the shipping and put away process being managed. PO’s may be received in one or more receipts. Or, as receipts without a PO. Inventory items update the available quantity as received. Matching the invoice to the PO and the receipt can be done at any time and then transferred to Payables or Settlements. The additional “landed costs” can be allocated to the cost of the inventory received, including estimated third party costs.

Features

The ABECAS™ Insight Purchase Orders Management module allows you to manage procurement from requirements and reorders to receiving and putaway.
• Handles inventory and non-inventory items for stock, against sales orders, for usage with charge out upon receipt, and for equipment and facilities
• Pricing from multiple vendors can be tracked, compared and used to select vendors
• Approval, reorder, shipping, and other rules can be implemented
• Receipts can be tracked by lot and by location, as needed
• Average and last costs can be based on the price plus freight, taxes and other costs, including third party costs to give a full “in inventory” cost
• Sales/GST/VAT taxes can be tracked for reporting and accounting
• Invoices can be easily matched against the PO and the receipt information before being set up as a payable in AP or Settlements
• Dashboards and alert notifications can be setup to warn of exceptions, delays, receipts against orders, and other issues
• Vendor performance can be analyzed and assessed
• Standard and ad hoc reporting is available. Labels and tags can be generated