The Accounts Receivable Software module is a full featured open receivables system. Transactions can be entered in this module, received from other ABECAS™ Insight modules or imported from outside. It allows you manage your open items, receive payments, make adjustments, create credits, generate finance charges, project cash receipts, and maintain collection records. Statements may be printed, emailed or faxed, either automatically or manually. A dashboard can display critical details.

Customers are defined in this module or where used throughout ABECAS™ Insight. Information includes their address, phone, email, contacts, Receivables Control Account, terms, tax status, billing and pricing defaults, salesperson/s, associated Ship To/Consignee addresses, and credit information. Information is also immediately available on sales, payments, discounts/adjustments, credits along with average days to pay, times paid within due date and times late. Master customers can be defined who will pay on behalf of other related customers.

Managing credit and open receivables is an important part of this module. Aging reports with definable aging periods provide customer account status. Customer history is used to project cash receipts. A Collections Management process is included that allows you to review the account status by customer and initiate collection activity on past due amounts. This can then be followed with a next action record to drive the follow-up with notes on each collection activity.

Invoices and credits may be entered and printed. Cash receipts allow payments to be applied against open items either automatically or manually, with discounts and adjustments entered, as required. Customer mailing labels, statements, and past due notices can be generated. A customer recap report is available to validate their account balance and status. Sales reports are available that summarize information from all sources by period and customer with various customer groupings available.

Features

• Management screens that display linked information, such as the open items and historical transactions related to a customer, and provide drill down capability, including to the source transaction
  
• Manages the receivables from all ABECAS™ Insight modules as open items
  
• Tracks deposits paid against orders and updates the bank and accounting records
  
• Applies payments to open items as cash, discounts and adjustments
  
• Customer account information and credit control
  
• Generates finance charges based on terms, including grace days
  
• Statements based on amounts owed with option to include payments for period
  
• Collections Management with color coded alerts and follow-up activity
  
• Sales Tax/VAT/GST reporting by tax authority covering all modules
  
• Transaction, payment, aging, recap, sales, reconciliation, and collection reports
  
• Mailing labels based on criteria as specified by you
  
• Ad hoc reporting with ASCII/Excel® file export